Cashiering Unit
Office of the Vice President for Administration and Finance
Ms. Sofia Dina C. Garol
Administrative Officer V, Unit Head
About Us
The Cashiering Unit of Marinduque State University (MarSU) is one of the key financial management units under the Financial Management Services Division supervised by the Office of the Vice President for Administration and Finance. The Unit is primarily responsible for the efficient management of the University’s collection and disbursement functions in accordance with existing government accounting rules, financial policies, and applicable laws and regulations governing public funds.
The Unit plays a vital role in ensuring the proper handling, safekeeping, recording, and management of financial transactions involving collections, payments, deposits, and fund disbursements of the University. It facilitates the collection of revenues and receipts from various institutional sources and ensures that all collections are properly documented, recorded, and deposited in accordance with prescribed government procedures and standards.
As part of its major functions, the Cashiering Unit undertakes the disbursement of funds through the preparation and processing of checks, LDDAP-ADA transactions, payroll-related payments, authorized cash advances, and other financial obligations of the University. It likewise facilitates payments for salaries, wages, honoraria, benefits, remittances, travel expenses, maintenance and operating expenditures, and other authorized transactions while ensuring accuracy and compliance with established procedures.
The Unit is also responsible for revenue collection and receipt management through the issuance of official receipts and the preparation of collection reports, summaries of collections and deposits, and supporting financial documentation required for recording and reconciliation processes. It coordinates closely with the Accounting Unit and other concerned offices to ensure the accuracy and integrity of financial records and transactions.
Committed to transparency, accountability, efficiency, and quality public service, the Cashiering Unit continuously strives to provide responsive and reliable financial services that support the effective management of University resources and contribute to the realization of MarSU’s institutional goals and development objectives.
Core Services and Processes
Disbursement of Funds
Facilitates the preparation and processing of checks, LDDAP-ADA transactions, payroll disbursements, cash advances, and payment of authorized financial obligations of the University.
Payroll and Compensation Processing
Processes payments related to salaries, wages, honoraria, bonuses, benefits, remittances, and other compensation-related transactions of University personnel.
Collection of Revenues and Receipts
Handles the collection of institutional revenues and issuance of official receipts for various payments and income-generating transactions of the University.
Collection Reports and Deposits Management
Prepares collection reports, summaries of collections, bank deposit documentation, and supporting records necessary for financial monitoring and reconciliation.
Financial Records Documentation
Maintains and processes supporting financial documents related to collections, disbursements, deposits, and cash transactions.
Coordination and Financial Support Services
Coordinates with Accounting and other University offices to ensure the accuracy, integrity, and timely processing of financial transactions and records.
