Accounting Unit
Office of the Vice President for Administration and Finance
Ms. Mae Kristine L. Montaron
Accountant III, Unit Head
About Us
The Accounting Unit of Marinduque State University (MarSU) is one of the key financial management units under the Financial Management Services Division supervised by the Office of the Vice President for Administration and Finance. The Unit is primarily responsible for maintaining accurate, reliable, timely, and transparent accounting records and financial reports that support sound fiscal administration, effective decision-making, and institutional accountability.
Guided by government accounting principles, policies, standards, and applicable auditing and financial management regulations, the Unit oversees the recording, processing, reconciliation, and reporting of the University’s financial transactions and obligations. It ensures that financial operations and accounting procedures are properly implemented in accordance with established government accounting and budgeting systems.
The Accounting Unit plays a vital role in promoting responsible stewardship of University resources through efficient financial reporting, monitoring of obligations and expenditures, maintenance of accounting records, and preparation of financial statements and supporting reports required by oversight agencies and University management.
Committed to quality public service, the Unit continuously strives to deliver efficient, responsive, and professional accounting services to students, faculty members, employees, administrators, government agencies, suppliers, and other stakeholders of the University. It likewise supports institutional operations through accurate financial information that contributes to planning, policy formulation, resource allocation, and organizational development.
The Unit also recognizes the importance of professional growth, innovation, accountability, and continuous improvement in strengthening financial management systems and ensuring ethical, transparent, and effective delivery of accounting services within the University.
Core Services and Processes
Preparation of Accounts Receivable (A/R) Process
Facilitates the recording and preparation of billing transactions, accounts receivable records, and general journal entries related to receivables and financial obligations.
Processing of Loan Remittances, Contributions, Premiums, and Deductions
Oversees the preparation and processing of monthly remittances, employee deductions, contributions, premiums, and loan payments to concerned government agencies and institutions.
Processing of Payments and Payables
Handles the processing of payments, obligations, claims, supplier transactions, consultancy services, cash advances, and liquidation requirements in accordance with government accounting procedures.
Preparation of Payroll
Facilitates payroll preparation and recording of compensation, benefits, leave monetization, terminal leave benefits, and other payroll-related transactions for University personnel.
Indexing of Transactions to Subsidiary Ledger Process
Maintains individual posting and recording of payments, remittances, deductions, and related transactions to ensure proper monitoring and prevention of duplicate payments.
Preparation of Financial Reports
Prepares financial statements, accounting summaries, and financial reports necessary for institutional management, regulatory compliance, and decision-making purposes.
Reconciliation of Property, Plant, and Equipment
Conducts reconciliation of inventory, supplies, materials, and property records with the Supply and Property Management Office to ensure accuracy and consistency of accounting records.
